For Microsoft Office Outlook 2016, 2013 and 2010 Exchange Accounts
If you are not using an Exchange account an out of office may not be available. Although IMAP and POP3 accounts can have out of office (using template emails) setting up within Outlook using this FAQ will not work.
Click the File tab on the top menu bar, and then click the Info tab on the menu (click the image to make it bigger).
Automatic replies is the second option down as soon as you click File.
Click the Automatic Replies (Out of Office) button. (You have to be connected to the server to complete this so bear this in mind if you are doing it remotely).
In the Automatic Replies dialog box, select the Send Automatic Replies check box. You then have the choice of a different message for internal and external people. You can also choose when people see the message, on other words the time you are away for. This saves forgetting to turn off your out of office when you return. Set what messages and times you want and then click OK.
However, if you don’t want to put in dates just select do not send automatic replies when you return in this same box.
Let us know if you need any help.