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KeePass is a free open source password manager, which helps you to manage your passwords in a secure way.

You can store all your passwords in one database, which is locked with a master key. So you only have to remember one single master key to unlock the whole database.

Database files are encrypted using the best and most secure encryption algorithms currently known (AES-256, ChaCha20 and Twofish).

You can get KeePass from https://keepass.info/download.html and choose the version 2.xx

Installation

Grab the file and run it to install Keepass:

  1. Choose the language [English] – Press [Next]
  2. Accept the license agreement – Press [Next]
  3. Make sure everything is ticked – Press [Next]
  4. Choose the options you want – Press [Next]
  5. Press [Install] to install KeePass

Running KeePass

Once the installation is complete you can start configuring KeePass.

Once the program opens you will be prompted to create a new Database – this is where KeePass stores all your passwords.

This needs to be created with a master password – that is the password that will open the database and give access to all the other passwords stored within. This should be a good, strong, secure password to maintain security.

For extra security you can use a ‘Key file’. This means that only if that file exists in the location specified will the database open.

Be careful with the Key File option as if you lose the key file you will NOT be able to open the password vault!

For the database option you can fill in some of the fields if you wish but you can also just take the defaults.

Congratulations! You’ve created a new password vault!

Using KeePass

This is the main KeePass window:

Places to note:

  • The file tree (where it says “NewDatabase”)
    This is where the groups of passwords appear
  • The main list
    This is where the list of passwords will be shown
  • The ‘Notes’ window (the bit at the bottom)

So let’s create your first password entry

Right click a space in the main list windows (or click the little key symbol on the icons bar) – this will open the password edit dialog box:

This is fairly self explanatory in that you can simply fill in the boxes as you go down.

Pressing the ellipsis button (the ‘…’ button) will show the typed password so you know you have typed the correct entry.

Pressing the Key button next to Repeat opens the password generator – I’ll let you play with that option but it’s wonderful if you need to create a new password.

The ‘URL’ box is useful if you want KeePass to open the URL associated with the password you’ve entered.

Press [OK] when you’ve done and you’ll see the new entry in the list!

You can right click the groups in the tree on the left and make new ones to further organise your passwords – then you can simply ‘drag-n-drop’ the passwords in to the correct group.

Remember to ‘Save’ your new entry in the database (that’s the disk icon at the top, though you should be prompted if you’ve made any changes to the lists).

Should you need to edit an entry simply double click the password in the list.

That’s it!

You now no longer need to remember any crazy long passwords!

There are a few extra things you might be interested in, such as ‘Autotype’ that will automatically enter passwords for you. More information about the advanced features is available here:

https://keepass.info/help/base/